SWS SOUTH CENTRAL CHAPTER
Fall Business Meeting Minutes
October 17, 2003 - Lake Texoma, OK
The Business Meeting of the Society of Wetland Scientists
South Central Chapter was called to order at 11:20 am by Dr.
Paul Dubowy, President. Dr. Dubowy welcomed all attendees.
Dr. Dubowy thanked and introduced all past and present board
members for recognition by chapter. Dubowy also thanked Matt
Stahman for stepping in as Interim Secretary due to Shannon
Holbrook's recent move to California and Interim Treasurer
due to Rebecca Howard's promotion to SWS International Sectretary/Treasurer.
Dubowy thanked Robert Nairn for all his hard work on putting
on this year's workshops and conference at the University
of Oklahoma Biological Station. Dubowy recognized guests and
visitors to this year's meeting and then proceeded with the
Quorum: Dubowy asked for a determination of a quorum, which
was declared by Secretary/Treasurer Matt Stahman. A total
of 24 members was present; meeting business commenced.
Guests and Visitors: DuBowy requested recognition of new members
at this year's meeting. A total of nine new members attended
the meeting, including six students. Four of these students
were from the University of Oklahoma.
Minutes: A copy of the minutes from the June 2003 Chapter
meeting in New Orleans, LA was distributed by Stahman to meeting
attendees for review. A motion was made to accept the minutes,
and the motion passed. DuBowy transferred duties of Secretary/Treasurer
to Stahman until Spring elections in 2003.
Treasurer Report: The fall financial report was distributed
to attendees by Stahman (Attachment A). The report summarized
deposits and withdrawals to the Chapter account that have
occurred since October 2002. Total chapter assets as of October
1, 2003 were $8,146.65, which included $2,000 from a CD that
matured in April 2003. Funds from the CD were redeposited
into the general checking account.
1. Membership - Stahman reported that 2003 membership from
Burk and Associates was reported at 495, up from 435 in 2002,
making the South Central Chapter fourth largest in the Society.
In addition, a total of 9 new members - 3 regular and 6 student
- were recruited through this meeting. Overall, the Society
has decreased in size from 4,278 in 2002 to 3,803 in 2003,
a decrease of 11%.
2. Program - Scott Jecker talked about the location of next
year's meeting. He suggested we continue holding the meeting
in new areas to see new sites and potentially recruit new
members. He suggested holding the meeting in Pensacola Beach,
Florida with Darrin Dantin as the meeting coordinator. Darrin
suggested inviting the South Atlantic Chapter and the Gulf
Estuarine Research Society (GERS) to join the meeting. A motion
was made to hold the 2004 chapter meeting at Pensacola Beach,
Florida and the motion passed.
3. Nominations - Ron Boustany stood in for Marge Holland.
Ron announced that there will be a new election in the spring
for President-elect, Secretary-Treasurer and two board members.
Ron asked that people begin to consider nominations for these
offices. The election will be by internet voting only. Ron
announced that the official nominations would be released
in the SWS Bulletin.
4. Affiliations/Special Issues - No chairs exist for these
committees. Sam Faulkner had previously agreed to continue
to chair these committees, but was not present and DuBowy
will follow up with this issue.
5. Archives - Chair Ron Boustany reminded members that the
archives are maintained in a file box at the National Wetlands
Research Center in Lafayette, LA. The archives document past
meetings, national board meetings, registration forms, etc.
The archives were started around 1999, and Matt invited anyone
to look through the files and add any information they feel
6. Bylaws & Standing Rules - Chair Ron Boustany informed
the chapter that the Executive Board met at this fall's Board
Meeting and approved a proposed revision of Standing Rules
Section 8, 'Dues and Fees' to reflect current Society protocol
for collection of Chapter dues. Stahman passed out copies
of the Bylaws and revised Standing Rules to the chapter membership.
Stahman updated these copies to clean up a few typos and reflect
all approved revisions to-date, including a new Standing Rule
on contributions to outside organizations passed at the Spring
7. Issues Committee - No chair exists for this committee.
8. Special Committees -
a. Lisa Gandy, chair of the SWS 2003 New Orleans planning
committee, provided a synopsis of the meeting an update of
the meeting's financial success. This was the largest SWS
Annual Meeting ever, with 799 attendees. Over ¼ of
the attendance, 213 people, was made up of students. The Sponsorship
Committee (Chaired by Jeff Raasch), raised $61,650 and are
still collecting contributions. The meeting had the most exhibitors
ever (24). The book exhibit alone raised $1,500. Initially,
21 field trips were offered, with 5 cancelled due to lack
of interest. The remaining 16 field trips were nearly sold
out and very successful. Lisa recognized Patti Raferty for
her help in coordinating all the outstanding social events.
The Silent Auction raised $5,200 to contribute to the Student
Grants Program. SWS supported travel to the meeting for four
international scientists and 24 student presenters. Twenty
five children participated in the Children's Wetland Program.
Lisa is still balancing the budget from the meeting, but it
looks like there will be about $40,000 profit, of which the
Chapter keeps 25%. Overall, the meeting was a shining success.
b. Darrin Dantin, chair of the Chapter website, was unable
to attend the meeting. DuBowy asked that members check out
the Chapter website and let Darrin know if there are any problems
or other items they would like to see.
Fall Meeting - Bob Nairn provided a recap of 2003 Fall meeting.
There were 16 attendees at the Stream Characterization Workshop.
Overall, 33 people registered for the meeting. Even though
attendence was down, presumably due to high turnout at the
Spring meeting, Bob was sure the Chapter would come out in
the black for this meeting's expenses. Overall, the venue
was very affordable and cost effective.
Dr. DuBowy informed the membership that the chapter made a
$500 donation to the LSU Carrie Yoder Memorial Scholarship
in memory of the young student member who had worked so hard
to further understanding of wetland science. He noted that
he received a thank you letter from Carrie's parents.
The meeting was adjourned by DuBowy at 11:50 am.
Matt Stahman, Secretary/Treasurer