The following rules are established to assist in conducting the Chapter business.
Section 1. Duties of the President
The President shall be responsible for the business of the Chapter, make appointments authorized in the Standing Rules, establish special committees required for the business of the Chapter, and exercise such other responsibilities determined from time to time by action of the Chapter and its Executive Board. The President shall chair all meetings of the Chapter and the Executive Board, and serves as an ex-officio member of all Standing and Special Committees. The President serves as Chapter Representative to the Society and as a member of the Society Board of Directors.
Section 2. Duties of the President-elect
The President-elect shall succeed the President without further election. The duties of the President-elect are to assist the President and to perform the duties of the President when that officer is absent or unable to act. The President-elect shall serve as chairperson of the Program Committee.
Section 3. Duties of the Secretary
The Secretary shall maintain a roster of Chapter members in good standing and serve as chairperson of the Membership Committee. The Secretary shall coordinate Chapter membership with Society Secretary and reply to or direct all correspondence pertinent to Chapter membership. The Secretary shall maintain and update copies of the Chapter Bylaws and Standing Rules. The Secretary will work to maintain up to date contact information for active members and shall prepare and disburse literature pertinent to increasing membership and/or coordinate that function with the Newsletter Editor.
Section 4. Duties of the Treasurer
The Treasurer shall coordinate Chapter finances with the Society Treasurer, and reply to or direct all correspondence pertinent to Chapter business affairs. The Treasurer shall maintain files and records of Chapter business. The Treasurer shall attend to all appropriate financial matters of the Chapter, including payment of bills, collection of Chapter dues through the Society, and any Internal Revenue Service reporting requirements.
Section 5. Duties of Board Members
Elected Board Members shall serve as two-year voting members of the Executive Board. Special duties of these board members are at the discretion of the President, and could include the duties of the newsletter editor and committee chairs.
Section 6. Duties of the Immediate Past President
The Immediate Past President serves as a member of the Executive Board for one year following completion of his/her term of office. The Immediate Past President serves as chairperson of the Nominating Committee.
Section 7. Duties of the Newsletter Editor
A Newsletter Editor appointed by the President shall prepare and distribute a regularly-scheduled newsletter to all Chapter members with pertinent Chapter business and information, including news of individual members and notices of Chapter meetings. The Editor is authorized to solicit information from all member and Society sources.
Section 8. Salaries and Expenses
Officers, Board Members, and committee-persons of the Chapter shall not receive any salary. They will not receive any clerical or other expenses unless approved by the Executive Board in advance. In emergency situations, the Executive Board may approve limited travel expenses for the President or his/her designee to the Society annual meeting to insure Chapter representation.
Section 9. Dues and Fees
(a) Chapter dues shall be determined by the International Society Board and collected as part of the dues of the Society. Student Members in good standing with the Society will be included as Student Members of the Chapter for no additional fee. Changes in Chapter dues and fees for all Chapter members shall be recommended by the Executive Board and approved by a vote of the membership at an annual meeting.
(b) Chapter dues are payable with Society dues, and members in arrears for one year are removed from the Chapter roster.
(c) The Chapter Executive Board is authorized to establish and charge a registration fee for all Chapter meetings and to assist the Program Committee with appropriate financial obligations of same.
Section 10. Standing Committees
Standing Committees, composed of Chapter members in good standing, shall be appointed by the President in consultation with the Executive Board within 15 days after the business meeting in conjunction with the Society annual meeting, unless otherwise specified. Standing Committees shall assist the President and Executive Board in the Conduct of affairs of the Chapter. The Chairperson or his/her representative of each Standing Committee shall report at the business meeting of the Chapter. The term of duty for members of Standing Committees shall extend for one year, unless otherwise specified. In event of failure of the President to make Standing Committee appointments within the specified time, chairpersons from the previous term of office will remain in their post until such appointments are made.
(a) Membership Committee
The Membership Committee shall be chaired by the Secretary, and shall be responsible for maintaining and increasing the membership of the Chapter. The Committee shall take appropriate measures to attract new members, and committee representation should come from various states and sources of employment to insure wide-reaching contacts and interest. The chairperson shall appoint members to serve on the Committee.
(b) Program Committee
The Program Committee shall be responsible for the physical and technical arrangements for chapter meetings at a place and time established at the previous meeting, and shall consist of members in good standing residing in or near the place of meeting. The Program Committee shall be responsible for technical paper sessions, tours of interest, and any auxiliary meetings connected with the Chapter meeting. The President-elect shall serve as chairperson, and shall appoint members to serve on the Committee.
(c) Nominations Committee
The Nominations Committee shall be responsible for soliciting and recommending the names of candidates for elected offices and for assembling their resumes and a sample ballot for distribution in the Chapter Newsletter. The Committee shall be responsible for mailing official Chapter ballots not later than one month prior to the Chapter meeting coinciding with the Society annual meeting to all members in good standing.
(d) Affiliate Societies Committee
The Affiliate Societies Committee shall be responsible for soliciting association and information exchange with other regional and/or state chapters of related professional organizations such as The Wildlife Society, The Ecological Society of America, the American Fisheries Society, the American Ornithologists' Union and its affiliated technical groups (Colonial Waterbird Group, Pacific Seabird Group, and others), and other societies and organizations. Lay organizations such as the National Wildlife Federation, the National Audubon Society, and the Sierra Club may also be contacted should this step be recommended by the Executive Board. This solicited association shall consist of identification of a contact(s) within an organization, receipt of the organization's newsletter, and coordination of annual and other meetings to prevent conflicting dates and to possibly combine several organizations' meetings into a single conference. The President shall appoint a chairperson, and the chairperson shall appoint members to serve on the Committee.
(e) Archives Committee
The Archives Committee shall be responsible for maintaining a Chapter record of all meetings and affairs and other pertinent activities of the Chapter. The Committee chairperson shall make a written report to the President annually of information and data in the Chapter Archives. The President shall appoint a chairperson and the chairperson shall appoint members to serve on the Committee.
(f) Bylaws and Standing Rules Committee
The Bylaws and Standing Rules Committee shall receive from the President all recommended and petitioned bylaw or rule changes, and incorporate them into a draft for submission at the next business meeting for vote. The Committee shall be responsible for identifying needed changes and shortcomings in the Bylaws and Standing Rules of the Chapter, and reporting them to the President. The Committee shall furnish a corrected set of Bylaws and Standing Rules to the Secretary after changes are voted upon by the membership. The President shall appoint a chairperson and the chairperson shall appoint members to serve on the committee. The chairperson or his/her designee shall also serve as parliamentarian at all Chapter business sessions.
(g) Special Issues Committee
The Special Issues Committee shall be responsible for receiving information and notices concerning regional wetlands and other issues from the pertinent public local, state, and federal agencies and other organizations and the reviewing of same. Upon recommendations for action from the Committee, the chairperson shall draft a resolution or technical letter concerning a subject wetland issue to be reviewed by the President, and at his/her discretion, the Executive Board. The letter or technical resolution concerning special issues recommended by the Committee shall be approved by the Executive Board. The President shall appoint a chairperson and the chairperson shall appoint members to serve on the Committee.
Section 11. Special Committees
At the President's discretion and at the recommendation of the Chapter membership at annual meetings, the President shall appoint special committees as necessary for conduct of Chapter business. Committees will cease to function upon completion of their assigned task(s).
Section 12. Order of Business
The agenda for a Chapter business meeting shall include, but shall not necessarily be limited to, the following items:
(a) Call to order by the President
(b) Address of the President
(c) Determination of a Quorum by the Secretary
(d) Introduction of guests and visitors
(e) Reading of the minutes by the Secretary and financial report by the Treasurer
(f) Reports of the chairpersons of Standing Committees
(g) Reports of the chairpersons of Special Committees
(h) Other old business
(i) Installation of newly elected officers
(j) New business
Section 13. Rules of Order
The Chapter shall adopt Robert's Rules of Order for conduct of business meetings. The chairperson of the Bylaws and Standing Rules Committee shall function as a parliamentarian at business sessions.
Section 14. Support of Outside Organizations and Their Activities(a) The Chapter can consider supporting outside organizations and their activities. Criteria for consideration of Chapter support include that the organization and activity must be focused on the communication of sound wetland science, management, and/or conservation. Chapter resources may be used for various purposes but they may not be used to support the salary or remuneration of the activity organizers.
(b) Requests from outside groups that do not include financial support by the Chapter may be entertained at any time and should be transmitted in writing to a member of the Chapter Board.
(c) Request for financial support will only be considered at official meetings of the Chapter Board, either at the annual or fall meetings. Requests must be received by a member of the Board in advance of the meeting. The request must include the following information: the purpose for which requested funds will be used, and a justification for the need of the requested funds. Decisions on funding will be based on the justification, on merit relative to other requests, and on the availability of funds within the Chapter account.